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مطلوب موظف موارد بشرية - HR للعمل لدى منظمة اطباء بلا حدود


تعلن منظمة أطباء بلا حدود في اربد - الاردن عن حاجتها الى :


HR-Fin Administration/Log


CONTEXT
Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation. Médecins Sans Frontières France is present in Jordan since 10 years running different projects. In Irbid, the organization is running a Mental Health Clinic and is seeking a HR-Fin Administration/ Log.
SCOPE OF RESPONSIBILITIES
  • Accounting:
o  Cash Management:
-  Apply MSF’s cash management procedures to ensure the highest control and security.
-  Ensure adequate cash availability in order to ensure accuracy, compliance and on time payments. 
-  Preparing the monthly BFU of the project.
-  Managing cash boxes and banks of the project 
-  Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
-  Process the payment to suppliers, advances...
o  Advances
-  Apply MSF’s procedures regarding operational advances.
-  Verify the supporting document before opening/closing an advance (including validations). 
-  Maintain the accounting books (for operational advances, salaries or advances suppliers). 
o  Monthly Closure 
-  Check SAGA’s entries and apply all the corrections requested by the Coordination. 
-  Reconcile the Bank Statement with SAGA and highlight any cheques not debited/credited. 
o  Others 
-  Follow up all rental contract dates and inform the Project Coordinator in order to leave enough time to arrange a renewal or look an alternative.
  • Administrative management of national personnel:
-  Guarantee that personal files of all staff are administered with appropriate quality including Homère. (CV, motivation letters, employer certificates, diplomas, certificates of physical aptitude, family status, national identity card,...).
-  Make sure all main HR documents are available, translated and understood by staff at all levels
-  Ensure all national staff has an evaluation up to date (check in Homere), Report to his/her direct supervisor any delay in evaluations.
  • Administrative management of international personnel
-  Responsible for expat’s visa follow-up and visa’s extension process (including residency and work permit) together with the Coordination. 
-  Process the payment of the Perdiem, after validation by the Project Coordinator.
  • Work Organization
-  Responsible for the supervision of the Admin/Log team (Driver/purchaser, Driver, Cleaners): planning, translation, Internal Request drafting…
  • Procurement /Supply
-  Responsible for all procurement (after approval of the HOM, CoFirh and/or Project Coordinator, depending on the amounts). 
-  Identify project needs through informal observation and Internal Orders. 
-    Help to identify suppliers offering the best value, direct project purchaser to make local purchases through reputable suppliers, responsible for receiving the quotations and drawing contracts when needed.   
-    Follow project Supply Orders with the Supply Coordination. 
-    Ensure the timely delivery of items ordered by individuals or departments.
-    Ensure that utility bills are paid on time according to correct procedures; lead all communication with government agencies and private companies regarding the provision of utilities to MSF facilities.
-    Update, compile and archive variations in prices and quality for regularly purchased items on a monthly basis, using the tool provided by Coordination.
-    Update Supervisors and Managers in case of unforeseen delays in procurement of goods or services, actively seek solutions for any such delay.
-    Manage the stock of all logistics items using stock cards and other tools provided by the Coordination, conduct a regular inventory of project assets.
§ Facilities and premises:
-    Ensure that the physical condition of all MSF facilities and premises is monitored and well maintained.
-    Coordinate the hiring of appropriate sub-contractors when needed according to proper procedures, address any issues that may arise.
-    Responsible for monitoring local rent prices, delegates the search for new facilities as necessary.
-    Monitor utility usage (electricity, water, internet, etc.) and address any issues as they arise.
§ Transportation:
-    Ensure that the Drivers complete regular maintenance of vehicles.
-    Support the Drivers with tracking fuel purchases via the TuFiouls system.
-    Coordinate the official transportation of MSF team members, making decisions about priorities for official drivers and vehicles; arrange alternative transportation with trusted taxi drivers if necessary.
§ Information Technology:
-    Manage stock of IT equipment, including laptop and desktop computers, printers, hard drives, thumb drives, cell phones, etc.
-    Update Kaspersky (or other security software as decided by Coordination) regularly on all computers.
-    Address problems with computers as necessary and consulting the IT Manager or Coordination to find a solution.
-    Contact and follow up with the telecommunication company if needed.
§ Reporting:
-    Transmit to the Project Coordinator all relevant information; provide monthly Sitrep for Admin, Finance and Logistics activities.
PROFILE
  • Bachelor Degree in  Business Administration or similar education is required 
  • Minimum 2 years of related HR/Fin & Log experience. 
  • Experience in non-profit organization is preferable.
  • Jordanian nationality required 
  • Organized and able to work under pressure
  • Fluency in Arabic and English 
  • Organized, time management and presentation skills, able to learn quickly.
  • Knowledge of MS Office and Financial Reporting/Accounting systems.

Work Location:  Irbid – Jordan
CONTRACT: Fixed term contract – Full Time – 6 months renewable
Probable start date: As soon as possible
Interested applicants should submit their cv and cover letter in English no later than 09th of June2019 through the following link: 
https://msffjordan.formstack.com/forms/hrfin_administration_log



وضع القراءة :
حجم الخط
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16
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تباعد السطور
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2
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