International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
GENERAL DUTIES AND RESPONSIBILITIES
- Prepare and review an accurate and timely centralized payroll and sharing it with finance while maintaining strict confidentiality at all times and make sure to have all backup documents (timesheets, leaves, reports, memos, …) in place.
- Tracking all employment, consultancy and service agreements to local staff and service providers while monitoring performance and compliance to the terms of agreement and in line with the local laws and regulations.
- Handle the recruitment and selection function for vacant position, making sure to have all required documents, forms and schedule, conduct interviews, prepare summaries and update recruitment tracking sheet.
- Proceed with the hiring procedure for the new employment.
- Assist supervisors and staff in understanding and using the performance management forms and process procedures.
- Tracking the performance evaluation for all staff and make sure to conduct annual appraisals on time and do the needed COSs.
- Prepare summary of performance evaluations, leading to proper review for approval by the senior management team, and leading to action plans on staff movement and/or development plans.
- Ensure proper entry and regular updates of all employees’ information in the HR data and systems, and reflect it on the monthly payroll.
- Ensure all benefits are in place accordance to the HR policy, and that all employees access information and benefits as they are entitled.
- tracking timesheets and leaves requests for staff on a monthly basis.
- Maintaining Employees files in compliance with International medical corps rules and procedures, and prepare employee files for any newly hired employees and make sure it contains all needed documents.
- providing coordination between the Human Resources department and other departments in the organization such as Logistics/Procurement, Programs and security Departments as required.
- Assist in the recruitment and selection cycle for any positions in the Regional Office.
- Assist in preparing summaries for candidates and archive all related recruitment documents in a proper way.
- Make sure all staff complete International Medical Corps mandatory trainings within the required time frame.
- Assist in complying with and enhance the team work spirit in the department and the organization.
- Make sure all staff complete the mandatory trainings within the required time frame.
- Perform any required administrative tasks within the organization.
- Any Additional Tasks asked by the direct supervisor.
|
Qualifications:
- Minimum 2 years’ experience in the Administrative field preferably in the NGOs field
- Good written and verbal communication skills.
- Team player with good interpersonal skills
- Good time management skills
|
Languages:
- Arabic: Fluent; English: Excellent
Compliance & Ethics
Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.”
This job description is subject to periodic review and adjustment in order to achieve International Medical Corps' goals in Jordan, and any changes to JD will be discussed and agreed between signed below.
“International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.”
