14.4.24تعلن جامعة الاميرة سمية للتكنولجيا عن حاجتها لتعيين اعضاء هيئة تدريس وموظفين اداريين للعمل لديها

 

تعلن منظمة اكتد الدولية عن حاجتها الى :

1- Transparency and Compliance Officer – based in Amman, Jordan

FIXED TERM | 6 MONTHS | APRIL 2021

ACTED

Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential.

We go the last mile: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. With a team of 4,600 national staff 400 international staff, ACTED is active in 37 countries and implements more than 500 projects a year reaching over 14 million beneficiaries.

ACTED Syria

Since 2012, ACTED has been implementing projects with vulnerable communities in Syria with a two-fold approach: ACTED provides life-saving support to vulnerable displaced persons, returnees, and host communities across Syria, through multi-sectorial rapid emergency services, and implements a wide range of resilience building interventions. Thus, ACTED has been able to strengthen its links with Syrian local communities and to develop an in-depth knowledge of local dynamics. A team of 900+ is currently working in Syria.

You will be in charge of

1. Internal Audit management

Implement the approved national internal audit plan: conduct and supervise internal audit missions through a risk management approach

• Audit Plan: Draft, implement and update the country audit plan (including IP Due diligences);
• Conduct country Internal audit missions: plan, organize and conduct country/area audit missions according to the Country Audit Plan and the ACTED internal audit methodology;
• Review and approve the country/area internal audit missions conducted by the area / country audit and compliance team;
• Contribute in managing Implementing Partners relationship on compliance and audit aspects such as due diligences, mitigation plan follow-up;
• Suggest measures for mitigating such risks to the CD, discuss the main findings and recommendations with the CD during the mission; draft an action plan (AUD-04B) to be discussed with the CD during the debriefing session;
• Audit report: send the audit reports (AUD-04A) after regional and/or HQ approval;
• Ensure the recommendation follow-up and actively participate in their implementation.

Control the implementation of the ACTED standard guidelines and FLAT System at the capital, area and partner’s levels

• Control the monthly flow of documentation from the Areas and Partners to the Capital office; Review documentation compliance level on a random basis ;
• Supervise the National Compliance Officer in compiling, filing and checking all project related financial, logistics, administrative, HR, and programme information (including documentation from the areas and the partners) in the designated project Compliance FLATS folder on a monthly basis (FLA 01 and FLA 03);
• Support the Compliance Team in identifying the compliance issues by filling the compliance checklists (FLA 02);
• Link with the other departments, share the compliance issues identified and the action plan to mitigate the risk. Ensure the follow-up of the action plan (AUD 04B).
• Issue and/or review the Monthly Compliance Report (FLA 04) and the Audit TITANIC drafted by the Compliance Officer, obtain the Country Director review and approval and send it to HQ and Regional audit teams.

Control the compliance with country rules and regulations

• Support upon request the Country Director and/or the HQ Audit Director in litigation cases (staff, suppliers, etc.) follow-up;
• National and local legislation follow-up: in link with the Country Finance Manager and the Country Director, make sure that the national and local legislation is well followed (tax exemption, social security, labour law etc.);
• Tax/VAT exemption follow-up: in link with the Country Finance Manager and the Country Director, make sure that ACTED complies with tax laws and that tax/VAT exemptions are requested in a timely manner.

Provide support to mitigate the high risks identified

• Provide technical support to the Finance, Logistics, Admin, Audit and Programme departments and participate to the action plan implementation to mitigate the risks identified in 1.1, 1.2 and 1.3 upon request of the Country Director and / or the HQ Audit, Legal and Transparency Director.

2. External audit : ensure the external audit and the due diligences preparation and follow up

• Ensure the preparation of external audits and due diligences in close collaboration with the HQ Audit Department, the Country Finance Manager and the Country Director;
• Review and approve the draft of the External Audit preparation (AUD-01) and ensure the update of Project, FLAT & External Audit Follow-up (AUD-00) by the Compliance Officer;
• Train the implementing partners / country/area staff to the external audit preparation;
• Contribute, in line with the Country Finance Manager in managing external audit preparation related to Implementing Partners expenses.
• In close relation with the Country Director and the Country Finance Manager, facilitate and coordinate the audit, organize the kick off and close out meetings of each external audit;
• Draft ACTED Management responses to the audit report, to be approved by the Country Finance Manager and the Country Director first and then by the HQ Audit Department. Follow-up the reception of the signed audit report;
• Ensure the update of the External Audit Recommendations follow up (AUD-02) and ensure implementation of the recommendations from external audits;
• When relevant to a project or mission registration, provide technical support to select external audit companies.

3. Training sessions / lessons learn / best practices

Capacity building and Training

• Provide practical training on specific areas of ACTED procedures;
• Coach, train, and mentor Compliance staff in the country.

Lessons learn

• Contribute to proactive dissemination and use of knowledge gained through audit activities (internal and external audits) among international and national staff;
• Participate in kick-off /closure meetings to share lesson learnt from previous audit and highlight donor guidelines.

Process improvement

• Reinforce current procedures and the quality of ACTED internal control, based on international best practices, donors’ requirements and results of internal & external audits;
• Upon request from the Audit Director, participate to the drafting of specific policies.

4. Transparency/Compliance Management

• Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures, ACTED Code of Conduct and ACTED Anti-Fraud Policy;
• Upon request of the Country Director and/or the Audit Director, coordinate Fraud cases investigations;
• Ensure the Fraud Register (FRA-04) is well maintained and updated;
• Actively promote ACTED’s anti-fraud and whistle blowing policy within all ACTED offices in country.

5. Team Leadership

• Update the organization chart and ToRs of the Compliance team according to the mission development;
• Plan & conduct Audit and Compliance recruitments & appraisals; train & build capacities of the Compliance staff in country; identify staff with potential, and contribute to internal mobility strategy;
• Ensure training and capacity building for the Compliance team members in order to increase the level of technical ability and skills within the department
• Actively participate in country level coordination meetings by reporting on progress, and risks.

6. Other

• Provide regular and timely updates on progress and challenges to coordination and other team members;
• Warn the Country Director and HQ in case some major problems arise with a potential financial or reputational impact on the mission.
• Perform any other related activities as assigned by immediate supervisor.

Expected skills and qualifications

• Postgraduate diploma in Finance/ Audit or International
• Relations 1-2 years previous work experience in a relevant position
• Experience in Finance, Logistics, Administration
• Proven capabilities in leadership and management are better
• Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
• Ability to work well and under pressure
• Excellent english level, written and spoken (daily contact with the field’s teams)

Conditions

• Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
• Living allowance of 300 USD
• Lodging and food provided in the ACTED Guesthouse 
• Flight tickets in and out + Visa taken in charge by ACTED
• Provision of medical and repatriation insurances

Send your application by email under Ref: FLATO/WOS

2- Monitoring and Evaluation Volunteer 

You will be in charge of

• Contribute to the development and updating of the consolidated M&E work plan and M&E frameworks for all ongoing projects;
• Contribute to an effective roll-out of M&E collection and reporting systems to all staff and partners through training, site visits, manuals, and other technical support as needed;
• Assist in the development of the ToRs and mission plans and carrying out assessments, monitoring and evaluations (baselines, mid-terms, endlines) as reflected in the ToR and mission plan;
• Assist in the development and implementation of appropriate data collection and analysis instruments, methodologies (e.g. survey questionnaires, focus group discussions, key-informant interviews) and data/information dissemination/utilization plans;
• Assist supervising of data collection activities as reflected in the mission plans;
• Assist maintaining electronic and/or paper-based MIS systems for tracking and reporting all quantitative data and information;
• Analyze AME data and produce reports, factsheets with useful statistical analysis and presentation (charts, tables, histograms, box plots) as necessary in a timely manner;
• Assist measuring and reporting on qualitative and quantitative input, process, output, outcome, impact, objective, and goal-level performance indicators for all projects;
• Contribute to organizing and facilitating learning events in order to capture best practices and lessons learnt when a project closes or as required;
• Assist documentation and sharing the lessons learnt and best practices on time and ensure that the knowledge gained contributes to the improvement of projects and influence the strategic development of future projects and activities;
• Contribute to the implementation of the beneficiary Complaints and Response Mechanism (CRM) for the country mission in line with ACTED standard beneficiary CRM procedures;
• Provide regular and timely updates on progress and challenges to supervisors and other team members;
• Participate in M&E-related conferences and workshops when possible and stay up to date of best practices and new knowledge created in the field of M&E;
• Perform any other related activities as assigned by immediate supervisor.

Expected skills and qualifications

• University Degree in Public Administration, International Affairs, or a related field preferable
• Excellent written and verbal communication skills
• Experience establishing and/or working with community groups desirable
• Knowledge of and experience in field-based data collection methods
• Design, Monitoring and Evaluation experience in humanitarian/development settings
• Relevant local language and/or regional experience highly desirable
• Willingness to live and work in an insecure environment

Conditions

Status : volunteer

• Living allowance of 300 USD
• Lodging and food provided in the ACTED Guesthouse
• Flights tickets in and out + Visa taken in charge by ACTED
• Provision of medical and repatriation insurances

Send your application by email under : Ref AMEV/JOR

3-  Logistics Volunteer – Amman

You will be in charge of

1. Contribute to improve logistics processes in country

Procurement

• Contribute to maintain the national supplier database up-to-date & to nourish it from existing contracts, as well as market surveys;
• Contribute to improve the reliability of the order follow-up, and its dissemination amongst operational teams;
• Support major procurement campaigns by providing offers pre-analysis, drafting documentation such as procurement memos & contracts if needed, deploying operational plans under the CLM supervision;
• Support the efficient & exhaustive circulation, filing & archiving of procurement documentation as detailed in ACTED logistics manual (tender documents, contracts, quotations, etc.);
• Review & strengthen the Monthly Procurement follow-up, under the Country Logistics Manager (CLM) supervision, with logistics & program teams.

Stocks & deliveries

• Support transportation means review, and handle market survey if needed under the CLM supervision;
• Support the logistics staff capacity building toward stocks & deliveries documents, tools & processes;
• Support the periodic inventories, and clear stock discrepancies in a documented manner;
• Support the efficient & exhaustive circulation, filing & archiving of stocks & deliveries documentation as detailed in ACTED logistics manual (stock reception vouchers, stocks cards, stock exit forms, etc.);
• Review & strengthen the Monthly Stock inventory report, under the CLM supervision, with logistics & program teams.

Fleet, transportation & fuel management

• Support fleet reviews, and fleet prospects under the CLM supervision (market surveys, fleet analysis, etc.)
• Support the implementation of user friendly tools for movements & maintenance planning;
• Review & strengthen the Monthly Motorized asset report under the CLM supervision, with logistics teams.
• Support the efficient & exhaustive circulation, filing & archiving of fleet & transportation documentation as detailed in ACTED logistics manual (logbooks, maintenance sheets, administrative authorizations, insurance cards, etc.).

Asset management

• Support assets review, and physical inventories;
• Review & strengthen the Monthly asset follow-up per project code, budget line, with a clear location & user for each asset; investigate and document any loss or damage.
• Support the efficient & exhaustive circulation, filing & archiving of asset documentation as detailed in ACTED logistics manual (registration cards, etc.).

Communications & IT management

• Support communication & IT reviews under the CLM supervision;
• Review & strengthen the Monthly communication costs follow-up; investigate and support solving major over-costs;
• Support the implementation of the IT plan: handle market surveys of maintenance services, internet connections opportunities, etc. under the CLM supervision;
• Support the monthly data back-up (server, emails, etc.) as per replication standards;
• Support the efficient & exhaustive circulation, filing & archiving of communication & IT documentation (lease agreements, security assessments, etc.)

Logistics TITANIC

• Cross-check the overall consistency of all logistics TITANIC reports;
• Cross-check real data with TITANIC reports under a random strategy, in particular during field visits;
• Integrate internal & external audits recommendations into the monthly TITANIC review, as well as regular reviews.

2. Train logistics & other staff to logistics procedures & tools

• Under the supervision of the CLM, maintain a training schedule over 6 months for logistics & other staff about logistics processes, procedures & tools, according to priorities agreed with CD, HQ Logistics & Audit departments;
• Ensure that all trainings courses are aligned with ACTED logistics procedures & tools;
• Ensure daily staff training during any task completed, with the final objective to empower logistics & other staff about logistics processes;
• Support the formalization of logistics rules & tools, under the CLM supervision (memo drafting, flow charts, etc.).

3. Support logistics documentation

• Make sure that filing as defined in ACTED manuals is part of the regular trainings to logistics staff;
• Review past documentation in capital & field offices when needed;
• Ensure the regular documentation flow from field offices to the capital office;

4. Upon request support logistics operations

The Logistics Volunteer might be requested to replace a Country Logistics Officer/Area Logistics Officer in case of his/her absence, under close supervision of the CLM; or to support emergencies, high workload periods, or any specific situation that would require an unusual workload in logistics. In case of CLM absence, the Logistics Volunteer will support the management of logistics teams, and the continuity of all logistics processes, under close supervision of the Country Director.

Expected skills and qualifications

• Postgraduate diploma in relation to the position
• Ability to work efficiently under pressure
• Ability to work in an unstable security environment moving
• Willingness to work and live in often remote areas under basic conditions
• Ability to work independently and creatively about the land and capital
• Knowledge of local language and/or regional experience an asset

Conditions

• Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
• Living allowance of 300 USD
• Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
• Flight tickets in and out + Visa taken in charge by ACTED
• Provision of medical and repatriation insurances

Send your application (CV + Cover Letter) under REF : LOGV/JOR

4- Finance Volunteer – Amman

You will be in charge of

1.Contribute to ACTED Compliance and Accountability

• Provide support to the Finance Officer on controlling the compliance of the ACTED documentation by checking the accuracy, exhaustiveness and consistency of the information contained in these documents in line with ACTED and donors’ procedures for both capital and field expenses (scope to be determined by the CFM/CD); and provide discrepancies’ consolidated reports to the Country Finance Manager.
• Support the Finance Officer in checking partners’ financial transactions and ensure correct allocations to respective budget lines through a check list; upon request, travel to the field and physically conduct a random sample of partners’ vouchers and ensure the financial transactions meet donor requirements
• Suggest update and improvement of ACTED’s procedures in link with the CFM;
• Support to external audits preparation.

2.Control of Monthly Internal Reporting tools

Accounting (PRATIC) review – between the 10th and the 15th

Check that :

• the financial flows are lettered on a monthly basis in SAGA
• flows cross-countries (including HQ) are well cross-referenced before local salaries payments
• the Monthly InforEuro exchange rate table with the exchange rates entered in SAGA

Finance TITANIC review – between the 10th and the 15th

• Crosscheck SAGA and Allocation Tables: in case of discrepancies, send a list of corrections to be validated by the CFM for the Finance Officer to correct data in SAGA or Allocation Tables;
• Crosscheck the Allocation Tables and the monthly forecasts in the Budget Follow Ups (BFUs): in case of discrepancies, send a list of corrections to be validated by the CFM for the Finance Officer;
• Crosscheck the consistency of data between SAGA, BFUs, CFU and DFU;
• Crosscheck the Red Cell Game with the physical vouchers received at Country Office Level;
• Crosscheck the Cofounding Follow-Up is in line with the BFUs (including a cofounding section);
• Review the monthly ATROCE: general information, template, projects data, amounts reported and instalments received (both at field and HQ level)
• Fill the TITANIC follow-up

Cost Control – between the 10th and the 15th

• Detect possible variances on the Monthly Running Cost Follow-Up and inform CFM accordingly (through a memo);
• Upon request of the CFM, conduct market surveys;
• Prepare a monthly Finance Control Report

HR TITANIC – between the 25th and the 30th

• Cross-check the consistency of the analytical allocation between the Allocation Tables, the Staff Data base and the HR TITANIC.

3.Provide support to the daily tasks:

• Preparation of Budgets
• Draft of Financial Sheets
• Preparation of Financial Reports
• Midyear and Annual Accounting Closure
• Archiving

Expected skills and qualifications

• Msc in Administration, Business Management or equivalent.
• Finance and accounting skills required
• Willingness to undertake serious responsibility and manage stress efficiently
• Excellent communication skills, including advanced written and oral English

Conditions

Status : volunteer

• Living allowance of 300 USD
• Lodging and food provided in the ACTED Guesthouse
• Flights tickets in and out + Visa taken in charge by ACTED
• Provision of medical and repatriation insurances

Send your application under Ref: FV/JOR

jobs@acted.org