تعلن منظمة اكتد الفرنسية في عمان والمفرق - الاردن عن حاجتها الى :
1- REACH Community Mobilizer
Assignment: the REACH Community Mobilizer is responsible for supporting assessments in refugee the Host communities Jordan. Main tasks include data collection through household surveys and community interviews, following up on contacts and information in consultation with the Field officer, coordinating with sub-team and wider team, taking care of REACH equipment in the field and other duties when requested.
Chain of Command
REACH focal point/Assessment Officer
REACH Senior Field Manager
Field Officer
Community Mobilizer
Working Relations
REACH Focal Point/Assessment Officer, Senior Field Manager, Field Officer Translator, Driver.
FUNCTIONS:
- Primary data collection according to assessment methodology using a range of methods: interviews using Open Data Kit software (Kobo), tele-surveys, observational surveys, updating maps, focus group discussions, participatory methods.
- Data entry tasks as requested.
- Ensuring all information entered into the questionnaires on the smart phones is saved and processed as per the training.
- Maintaining consistent and effective work habits in the office and in the field including: timeliness and frequent and clear communication with team members.
- Providing additional support as required to supporting assessments and other activities of REACH, including research tasks, and administrative and logistical support.
- Reporting any security incidents to supervisor.
- Undertake interviews, focus group discussions and other primary data collection activities in the field as instructed by the Field Officer, Senior Field Officer or other staff;
- Supporting the update of REACH database and other data entry as needed.
- Monitoring and conducting the primary data collection in the field and ensure it is collected with quality.
- Supervise teams of junior level data collectors during large-scale data collection.
- Providing additional support as required relating to the implementation of activities; Such as supporting the Field Officer/Senior Field Manager in training community mobilisers and/or junior level data collectors.
Additional general information about ACTED and the policies of ACTED is included in the HR manual.
2- Area Admin & HR Assistant
Under direct supervision of HR/Admin Officer, the Admin Assist. will be responsible to ensure efficient and adequate office external communication, internal management of secretary desk & tasks, stationeries, and update of ACTED directories.
Hierarchical Link
Under the direct supervision of Area Admin and HR officer.
Functional Links
Provides reports to Area Admin and HR officer, Country Admin and HR Manager , Area Coordinator and Deputy Area Coordinator.
Responsibilities
HR:
- Attendance sheets:
- Monitoring attendance sheets of staff on daily basis.
- At the end of each month, all attendance sheets should be checked and approved by line managers.
- At the end of every month, the HR Assistant is responsible to all bases attendance sheets and leaves attached.
- Leaves:
- making sure HR has always enough copies of Leave request form as hard copies.
- making sure all leaves are complete, signed, and checked with attendance sheets. (Leaves should be submitted to HR department 48 hours prior to the date of the leave requested)
- updating leaves FU table (adding 1.75 on the 1st day of every month to all staff).
- adding the number of day’s staff takes on weekly basis on the table.
- add the TOIL calculated to the staff leave balance every month.
- send the updated leaves’ table to all managers at the beginning of each month .
- update the leave FU for the managers every two weeks, and share it with the teams.
- TOIL and Overtime:
- Making sure HR has always enough copies of TOIL and OT forms as hard copies.
- Making sure all documents of TOIL and OT are filled correctly and signed.
- Calculate OT and TOIL on the 16th of every month.
4. Preparing new staff:
Whenever Acted has a new staff on duty, the HR Assistant is responsible to:
- Let him read and sign his contract, and explain any question about it.
- make an attendance sheet for him, highlighting the starting date on it.
- Issue him/her Acted ID, and health Insurance card (plus medical form and health insurance booklet). (If not ready yet, should follow up to get them ASAP).
- Provide stationary pack for newly arrived staff.
- Give him/her an induction about Acted in general, and about HR procedures in particular.
- Introduce him/her to all Acted staff and managers.
5.Updating all records:
- Making sure the staff list is up to date (English and Arabic VERSION), full name, Acted phone number, national number, residency place, Joining date).
- Making sure contact list is up to date and advertise it to the board.
- Making sure the leaves’ table, health insurance FU table, Warning FU table are all up to date. (Including all the new staff names).
5. Recruitment:
• Printing the interview records and Cv's to prepare it for the interview.
• Call the candidates to set the interviews appointment.
• Shared the interviews schedule with the HR Officer and with the line Manager.
• Inform the nominated candidates with the joining date and asking him to collect all the required documents.
• Sending or calling to inform them by the interview result (apologize by phone or sending regret letter).
Admin:
- Office Management:
- Handle phone system calls, fax machine and printing machine.
- Directories / Contact list Update & Follow up
- Receive, register and dispatch official letters (IN/OUT)
- Translate Letters Arabic-English-Arabic as requested by Coordination/Administration
- Keep register for acted north Jordan for references.
- Filing as requested
- Print and scan of documents
- Prepare Notes/Agenda/Planning schedules
- Arrangement of meetings (Meeting room/ensuring participants are on time/providing stationeries for the meeting if needed…)
- Stationeries:
- Maintain stationary Stock, ensure evening reception is preparing inventory regularly (every Thursday)
- Distribute stationeries to departments.
- Provide stationary pack for newly arrived staff
- Prepare request / Purchase of stationeries whenever needed.