Vacancy Announcement
Administrative Assistant B, Grade 10/ LDC
HQ Amman
Vacancy Announcement Number 19-AR-AM-36
Deadline for Applications 8 May 2019
Contract Status
Duration
Option One:
Fixed-Term Appointment for (applies to internal
candidates on Fixed-Term contract only)
3 years including 1 year probation period, with the
possibility of further extension, subject to the availability
of funds, satisfactory performance and continuing need.
Contract Status
Duration
Option Two:
Limited Duration Contract (applies to external
candidates and internal candidates on LDC)
1 year, renewable; Appointment subject to funding
confirmation
Department Central Support Division
UNRWA is committed to achieving gender parity at all levels of staffing under the
current UN-wide gender agenda and strongly encourages applications from qualified
women.
UNRWA welcomes applications from qualified candidates with disabilities.
UNRWA, the largest United Nations operation in the Middle East with over 30,000 staff working
across five areas of operation, is looking for highly committed professionals wishing to make a
change.
UNRWA’s strategic objectives
The mission of UNRWA is to help Palestine refugees achieve their full potential in human
development under the difficult circumstances in which they live. In line with this mission, the
Agency works towards five strategic outcomes: (a) Palestine refugee rights under international
law are protected and promoted; (b) Palestine refugee health is protected and disease burden
is reduced; (c) school-age children complete quality, equitable and inclusive basic education;
(d) Palestine refugee capabilities are strengthened for increased livelihood opportunities; and
(e) Palestine refugees are able to meet their basic human needs of food, shelter and
environmental health. UNRWA is funded almost entirely by voluntary contributions from UN
member states, regional bodies, business foundations and individual contributions.
Do you want to make a lasting difference?
If you are looking for a rewarding opportunity to make a tangible difference for one of the
most vulnerable communities in the world, UNRWA would like to hear from you.
The main responsibilities include:
Performing a full range of office management and administrative support functions
providing direct assistance, as requested by supervisor to staff within the
department/division; monitoring the schedule/s of supervisor/s and arranging for meetings
and appointments; screening visitors and telephone calls;
Managing the flow of department/division documents and facilitating effective access,
tracking and retrieval of such documents by the division staff;
Responding to and drafting responses to a wide range of correspondences and other
communications as requested by supervisor and officers in the department/division, using
standard word processing packages to produce a wide variety of documents and reports;
Providing support to committees, ad hoc tasks forces, etc., drafting and circulating agenda
notes to members/participants, drafting minutes of meeting, organizing workshops and
conferences and monitoring follow-up actions;
Assisting in the preparation of the budget; recording and monitoring expenditure against
allotted fund, ordering supplies for departmental/divisional use and supervising
distribution, maintaining inventory records of supplies and preparing survey reports as
required;
In support of department/division, coordinating with concerned parties on all HR matters,
including new appointments, separations, overtime and letters;
May act as a focal point for Reach support services and provide first line assistance to
users in the department/division; draft and operate Micro Purchase Order, Purchase Orders
and Requests Service Entry Sheet as requested; assist in preparation of the technical
reports, complies, analyses and verify statistical data.
Conditions of service
Option One: Fixed Term Appointment, Grade 10
Monthly basic salary JD 598.30. Other benefits include monthly Provident Fund contribution
(15% of basic salary paid by the Agency), compulsory medical insurance, 30 days of annual
leave, and dependency allowance (if applicable).
Option Two: Limited Duration Contract (LDC- Band D)
Monthly basic salary starting from JD 649.20 depending on the professional knowledge and
experience. Other benefits include compulsory medical insurance, 30 days of annual leave prorated to the duration of the contract where less than one year, and family allowance (if
applicable).
To qualify for this position, you will need:
Education Successful completion of full secondary education;
Successful completion of two-year post-secondary course in business and
office practice or related discipline recognized by the Agency; Very good
skills in using Microsoft Office;
Work
experience
Four years of relevant experience in administrative work;
Who we are
For almost 70 years, the United Nations Relief and Works Agency for Palestine (UNRWA) has
been working on the ground in five fields of operations in Jordan, Lebanon, Syria, West Bank
and the Gaza Strip providing direct assistance and protection for some 5 million Palestine
refugees in the Middle East. UNRWA is mandated by the UN General Assembly to provide this
assistance and its mission is to help Palestine refugees achieve their full potential in human
development until there is a just and lasting solution for their plight. UNRWA restores safety,
dignity and hope to millions who have been uprooted by conflict with services encompassing
education, health care, relief and social services, camp infrastructure and improvement,
microfinance and emergency assistance.
For more details on UNRWA, please visit: https://www.unrwa.org/
Language(s) Excellent command of spoken and written English and Arabic.
You will also need to demonstrate the following competencies:
Relating and networking
Learning and researching
Following instructions and procedures
Planning and organizing
Coping with pressure and setbacks
For guidance on how to prepare for competency-based interviews:
https://careers.un.org/lbw/home.aspx?viewtype=AYI
How to apply
Applicants are required to register at http://jobs.unrwa.org by creating a personal profile and
completing an UNRWA Personal History Form. Please note that UNRWA only accepts degrees
from accredited educational institutions. Only applications received through
http://jobs.unrwa.org will be considered. Due to the large number of applications received,
only applicants short-listed for interview will be contacted via e-mail only. Please ensure that
the e-mail address indicated in your Personal History Profile is accurate.
The United Nations does not charge fees at any stage of the recruitment process (application,
testing, interviewing, etc). The United Nations does not concern itself with information related
to bank accounts.
General Information
This vacancy notice is open to internal and external candidates. As an Area post, preference
will be given to local candidates already based in the duty station of the post.
UNRWA is a United Nations organization whose staff are expected to uphold the highest
standards of integrity, neutrality and impartiality. This includes respect for human rights, for
diversity, and for non-violent means of dealing with all kinds of conflict. UNRWA staff are
expected to uphold these values at all times, both at work and outside. Only persons who fully
and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA
is a non- smoking work environment.
The Agency reserves the right not to make an appointment, to make an appointment at a
lower grade, or to make an appointment with a modified job description.
On appointment, all individuals will be asked to sign a self attestation, confirming that they
have not committed, been convicted of, or prosecuted for, any criminal offence and that they
have not been involved, by act or omission, in the commission of any violation of international
human rights law or international humanitarian law.
Date of issue: 25 April 2019/ RJ