Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
Annual Salary and Benefits - As per the grade
Internal Job Grade - National E1
Contract type - Fixed-Term
Reporting to - Senior Finance Officer (Partnership)
Staff reporting to this post - None -
Key relationships/interactions - Partners, Finance team and Program Staff
Location - Middle East - Jordan
Shaping a stronger Oxfam for people living in poverty.
Team Purpose
• People in deepest poverty can exercise their rights to be healthy, educated and secure and these are respected, sustained and upheld.
• To ensure effective financial management and reporting within Jordan programme.
Job Purpose
To be responsible and accountable for the day-to-day operation related to a defined accounting area.
Job Responsibilities
Technical
• Check grant payment request ensuring compliance to agreed condition of payment.
• Provide capacity building support to the partner re partner financial management.
• Assist programme on capacity building to partners on financial system and control in compliance to OGB and donor requirements.
• Ensure financial compliance through audit check of finance reports from partner and provide written reports
• Ensure financial compliance through audit check of finance reports from partner NGOs and provide written feedback to relevant programme Coordinators/Officer
• In coordination with Sr. Finance Officer share responsibility of preparation of Monthly financial report on monthly basis within given deadlines
• Ensure compliance of programme staff on grant monitoring, balances and closure of grants.
• To make regular field visits and liaise with Oxfam’s partners/beneficiaries and prepare and file visit report
• Conduct regular audits of projects and partners.
• Check details of partner reports, chase reports, prepare reports and to be ensure that report from partner can be presented to the donor within Oxfam’s report to donor
• Working closely with Sr. Finance Officer, programme staff and funding on donor reporting, responsible for accuracy of partner’s financial reports as a part of consolidated report
• Perform audit of partner financial to ensure financial management systems and reports of partners are of the required standard.
• Responsible for safe keeping of all records received from partner (invoices, reports…)
• To be link and coordinate financial issues between programme, partners and Oxfam finance
• Communicates frequently with programme and line manager to ensure that all those who need to share information are well informed.
• Share responsibility with other members of finance team of review and audit of all the payment requests, assuring it includes the entire supporting doc’s: invoices, receipts, proof of payment, procurement doc’s, and or contracts, etc.. This will require seeking appropriate authorization and insuring that all supporting documents are appropriately filed.
• Check PeopleSoft reports review journal entries, submit correction journal to PS for further authorization
• Prepare information required by auditors.
• Any other responsibility or task that may be assigned by your line manager.
Other
• Eager and required to adhere to Oxfam’s principles and values (click here) as well as the promotion of gender justice and women's rights (click here).
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles.
Job Requirements
Essential
• Manages resources and deadlines with minimum supervision.
• High level of initiative
• Good communication and interpersonal skills
• Recommends and implements improvements
• Influences ways of working
• Shows evidence of high level of planning skills
• Responsible, flexible and adaptable
• Good team player
• Excellent knowledge of accounting.
• Strong organizational skills, detail oriented with ability to produce accurate work under tight deadlines.
• Ability to work and communicate effectively with partners/beneficiaries to insure compliance with Oxfam GB policies and procedures.
• Ability to adapt to a fast-changing environment and numerous, conflicting job requirements.
• Be computer literate, especially in excel
• Ability to speak, read, write and work in Arabic and English
• Proven experience working in a similar role Any other finance related tasks as assigned by LM
Desirable
• Knowledge or appreciation of Jordan in terms of political, economic and social trends plus a good understanding of the key development and humanitarian issues in the Country
• Willingness to work extra hours as necessary
Education:
• Bachelor degree in Accounting or any relevant field.
Experience:
• 1 to 2 years of experience in Finance/Accounting.
Key Attributes:
• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
Organisational Values:
• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.
