Administrative Assistant
Position Summary:
The Administrative Assistant will be a member of the Operations Support based in CRDF Global’s MENA Hub in Amman, Jordan office. He/she will be responsible for the administration of the Office. He/she will report to the Senior Manager, Operations Support, MENA Hub
Major Responsibilities:
Screen and direct phone calls, correspondence and reports
Meet visitors and provide general support to them
Create professional communications including letters, reports, presentations, etc.; research and analyze data and other variables needed.
Schedules and arrange meetings,
Records minutes of staff meetings and makes copies of correspondence or other printed materials.
Maintain stationary Stock, ensure evening reception is preparing inventory regularly
Prepare request / Purchase of stationeries whenever needed
Maintain proper inventory of office supplies and ensure all equipment (i.e. office telephones, access card, etc.) are in working order.
Prepare and implement guidelines for the operation of office support functions; reception, photocopies, translation services, communications (phone) cleaners and office maintenance. Advise manager on alterations to policies, when necessary.
Arranges travel schedule and reservations
Arranging interviews with job candidates
Print and scan of documents
Filing as requested
Provide office IT Support
Other tasks as assigned
Cultural Requirements:
Trust
Must operate to the highest standards of ethics and integrity
Be accountable for performance to goals and objective of the position as set by leadership
Be a reliable member of the team that the organization can count on
Teamwork
Treat all people in a respectful and supportive manner
Work collaboratively with others
Be flexible and adaptable to change
Communication
Seeks to achieve shared understandings when communicating
Actively listens to others
Respects and encouraged diverse perspectives
Shares information openly and willingly
Minimum Qualifications:
Higher education or bachelor’s degree in administration, finance or a related field.
Minimum of 3 years of professional experience in Administration/Office Management.
Basic IT skills
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