Vacancy Announcement
Administrative Officer B, Grade 13
HQ Amman
Vacancy Announcement Number 20-AR-AM-20
Deadline for Applications 5 August 2020
Type of Contract
Duration
Fixed-Term Appointment
3 years including 1 year probation period, with the
possibility of further extension, subject to the
availability of funds, satisfactory performance and
continuing need.
Department Planning
UNRWA is committed to achieving gender parity at all levels of staffing under the
current UN-wide gender agenda and strongly encourages applications from qualified
 women.
 UNRWA welcomes applications from qualified candidates with disabilities.
UNRWA, the largest United Nations operation in the Middle East with over 30,000 staff
working across five areas of operation, is looking for highly committed professionals wishing
to make a change.
UNRWA’s strategic objectives
The mission of UNRWA is to help Palestine refugees achieve their full potential in human
development under the difficult circumstances in which they live. In line with this mission, the
Agency works towards five strategic outcomes: (a) Palestine refugee rights under
international law are protected and promoted; (b) Palestine refugee health is protected and
disease burden is reduced; (c) school-age children complete quality, equitable and inclusive
basic education; (d) Palestine refugee capabilities are strengthened for increased livelihood
opportunities; and (e) Palestine refugees are able to meet their basic human needs of food,
shelter and environmental health. UNRWA is funded almost entirely by voluntary contributions
from UN member states, regional bodies, business foundations and individual contributions. 
Do you want to make a lasting difference?
If you are looking for a rewarding opportunity to make a tangible difference for one of the
most vulnerable communities in the world, UNRWA would like to hear from you. In this role,
the incumbent will be responsible for Deputy Director of Planning.
The main responsibilities include:
 Providing support to the Department of Planning as relating to budget and financial issues;
coordinating with the Department of Finance to process expenditures; establishing/
maintaining an internal budget database and tracking all expenditure and budget balances
and providing a monthly status report to the Director and Deputy Director on expenditure
and balances; preparing and following up on payments in respect of special service
agreements, service contracts and temporary assistance requests;
 Organizing logistical and practical preparations in support of Department of Planning
workshops and meetings including requesting/ securing workshop/ meeting venue(s);
organizing participant transportation, accommodation and visas; preparing documents
(photocopying and printing of large documents), as required and organizing translation,
recording, refreshments, etc.;
 Providing support to Department of Planning staff members relating to travel and missions
including the development/ completion of travel requests, securing Travel Subsistence
Allowance (TSA) - ensuring that payments are ready prior to departure, obtaining security
clearances, organizing meetings and transport (UN cars, air tickets etc.), arranging visas
(including follow up with the travel and visa unit and ensuring that visas/ passports are
delivered/ sent to staff members in a timely manner), keeping track of visa expiry dates
and ensuring timely renewal and keeping track of leave balances;
 Providing general support to new and existing Department of Planning staff members,
support that includes following up on UNLP renewal and residency issues, arranging
UNRWA driving tests, providing liaison services in support of securing Jordanian driving
licenses and ensuring that desk space, telephone, email and internet access are available
two days prior to the arrival of new staff;
 Taking minutes of staff and other meetings, as required. Circulating draft meeting minutes
and following up with participants and ensuring accuracy of same. Assisting in the
preparation of reports to United Nations bodies, including the UN General Assembly and
key donors;
 Developing/ maintaining and managing a Department of Planning hardcopy and/or
electronic filing system and maintaining/ updating the department's shared drive and
group calendar in Outlook. Managing the meeting schedules of staff members;
 Assisting in the preparation of yearly work plans and budgets, (coordinating the
consolidation of a joint work plan and budget);
 Ensuring that stationary, printer and other office supplies are available, and that office
equipment is maintained in good working order.
To qualify for this position, you will need:
Education A university degree from an accredited educational institution in business
administration, public administration or a related discipline, or
Office business training is highly desirable.
Work
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experience
Three years of relevant experience, preferably in administration, human
resources and/ or office management.
Language(s) Good command of written and spoken English.
Desirable qualifications:
 Knowledge of the Agency’s rules and regulation related to Administration and Human
Resources;
 Prior experience with other United Nations organizations.
Equivalency
When the minimum requirements are not fully met, the Director of Human Resources may
exceptionally substitute part of the unmet requirements with a combination of relevant
academic qualifications, additional professional training and progressive relevant work
experience.
NB: Work experience alone or formal qualifications with no relevant work experience are not
considered an acceptable combination.
You will also need to demonstrate the following competencies:
UN Core Values of Professionalism, Integrity and Respect for Diversity and Core
Competencies of Communication, Working with People and Drive for Results apply by
default.
 Deciding and Initiating Action;
 Planning and Organizing;
 Relating and Networking;
 Applying Technical Expertise;
 Following Instructions and Procedures.
Conditions of service
Monthly basic salary JD 843.50. Other benefits include monthly Provident Fund contribution
(15% of basic salary paid by the Agency), compulsory medical insurance, 30 days of annual
leave, and dependency allowance (if applicable).
For guidance on how to prepare for competency-based interviews:
https://careers.un.org/lbw/home.aspx?viewtype=AYI
How to apply
Applicants are required to register at http://jobs.unrwa.org by creating a personal profile and
completing an UNRWA Personal History Form. Please note that UNRWA only accepts degrees
from accredited educational institutions. Only applications received through
http://jobs.unrwa.org will be considered. Due to the large number of applications received,
only short-listed candidates will be contacted via e-mail only. Please ensure that the e-mail
address indicated in your Personal History Profile is accurate.
The United Nations does not charge fees at any stage of the recruitment process (application,
testing, interviewing, etc). The United Nations does not concern itself with information related
to bank accounts.

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General Information
This vacancy notice is open to internal and external candidates. Only candidates residing in
Jordan with authorization to work in the duty station at the time of application are
eligible to apply. The Agency will not assume responsibility or accountability to 
support or facilitate the issuance of work permit in Jordan, and without a valid work
permit, the appointment may be rescinded.
UNRWA is a United Nations organization whose staff are expected to uphold the highest
standards of integrity, neutrality and impartiality. This includes respect for human rights, for
diversity, and for non-violent means of dealing with all kinds of conflict. UNRWA staff are
expected to uphold these values at all times, both at work and outside. Only persons who fully
and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA
is a non- smoking work environment.
The Agency reserves the right not to make an appointment, to make an appointment at a
lower grade, or to make an appointment with a modified job description.
On appointment, all individuals will be asked to sign a self-attestation, confirming that they
have not committed, been convicted of, or prosecuted for, any criminal offence and that they
have not been involved, by act or omission, in the commission of any violation of international
human rights law or international humanitarian law.
Date of issue: 23 July 2020/ LAN

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