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Office Secretary
Job Description
We are looking for an organized and detail-oriented female individual to help optimize the office workflow!
As an office secretary, you will assume the receptionist and administrative support duties. You will be the point of reference for passing on queries, requests, or issues to the company workforce, as well as, be responsible for the day-to-day secretarial duties. Some of your main responsibilities include:
• Respond to calls, emails, and routine letters; direct inquiries to the appropriate person
• Arrange, coordinate, and schedule meetings; prepare meeting documents
• Make travel arrangements for office personnel
• Track inventory of office supplies and order more when necessary
• Write and distribute routine correspondence
• Compile data and prepare reports
• Maintain updated contact information for company employees, suppliers, and customers
• Dealing with post
• Photocopying and printing
• Using various computer packages – Word, Excel, PowerPoint and internet skills
• File and update contact information of employees, customers, suppliers and external partners
As an office secretary, you will assume the receptionist and administrative support duties. You will be the point of reference for passing on queries, requests, or issues to the company workforce, as well as, be responsible for the day-to-day secretarial duties. Some of your main responsibilities include:
• Respond to calls, emails, and routine letters; direct inquiries to the appropriate person
• Arrange, coordinate, and schedule meetings; prepare meeting documents
• Make travel arrangements for office personnel
• Track inventory of office supplies and order more when necessary
• Write and distribute routine correspondence
• Compile data and prepare reports
• Maintain updated contact information for company employees, suppliers, and customers
• Dealing with post
• Photocopying and printing
• Using various computer packages – Word, Excel, PowerPoint and internet skills
• File and update contact information of employees, customers, suppliers and external partners
• الرد على المكالمات ورسائل البريد الإلكتروني والرسائل الروتينية. استفسارات مباشرة إلى الشخص المناسب
• ترتيب وتنسيق وجدولة الاجتماعات. تحضير وثائق الاجتماع
• عمل ترتيبات السفر لموظفي المكتب
• تتبع جرد اللوازم المكتبية وطلب المزيد عند الضرورة
• كتابة وتوزيع المراسلات الروتينية
• تجميع البيانات وإعداد التقارير
• الحفاظ على معلومات الاتصال المحدثة لموظفي الشركة والموردين والعملاء
• التعامل مع البريد
• التصوير والطباعة
• استخدام حزم الكمبيوتر المختلفة - Word و Excel و PowerPoint ومهارات الإنترنت
• ملف وتحديث معلومات الاتصال للموظفين والعملاء والموردين والشركاء الخارجيين
Skills
• Friendly and Professional demeanor
• Multi-tasking and time management capability
• Excellent written and verbal communication skills
• Proficiency in MS Office
• Familiarity with office organization and optimization techniques
• Multi-tasking and time management capability
• Excellent written and verbal communication skills
• Proficiency in MS Office
• Familiarity with office organization and optimization techniques
• السلوك الودي والمهني
• القدرة على تعدد المهام وإدارة الوقت
• مهارات اتصال ممتازة الكتابية والشفوية
• الكفاءة في مايكروسوفت أوفيس
• الإلمام بتنظيم المكتب وتقنيات التحسين
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