تعلن شركة Hiba Engineering Establishment في عمان عن حاجتها الى :
Executive Secretary
We are looking to hire a self-driven and ambitious Executive Secretary with exceptional administrative and clerical skills. Executive Secretaries are expected to multi-task and work well under pressure in a fast-paced environment.
Duties and Responsibilities:
- Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
- Prepare reports, presentations and correspondence accurately and swiftly.
- Provide administrative and clerical support to departments.
- Coordinate arrangements, meetings and/or conferences as assigned.
- Schedule meetings and Compile, transcribe, and distribute minutes of meetings.
- Answer and screen telephone calls and responsible to check, sort, and distribute incoming correspondence, including faxes and email.
- Compile, proofread and revise drafts of documents and reports.
- Daily record keeping and filing of documents.
- Operate and maintain office equipment.
- Professionally greet and receive guests and clients.
- Ensure efficient and effective administrative information and assistance.
- Manage and maintain executives' schedules.
- Supervise and train other clerical staff.
- Maintain contact lists.
- Coordinate and facilitate administrator’s and executive’s calendar to arrange appointments, meetings, and conferences.
Skills and Proficiencies:
- Thorough understanding of clerical and secretarial principles.
- Strong knowledge of databases and tracking systems.
- High organizational skills.
- Attention to detail and problem-solving skills.
- Ability to multitask, prioritize, and manage time efficiently.
- Ability to work under pressure and meet deadlines.
- Brilliant written and verbal communication skills.
- Proficient in Microsoft Office, and business communication software.
Qualifications:
- Degree/Certificate in Business Administration or related.
- Five years of experience in an executive support role.
- Fluent English Language is essential for verbal and written communication.
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