تعلن  شركة Hiba Engineering Establishment في عمان عن حاجتها الى :


Executive Secretary


We are looking to hire a self-driven and ambitious Executive Secretary with exceptional administrative and clerical skills. Executive Secretaries are expected to multi-task and work well under pressure in a fast-paced environment.

 

Duties and Responsibilities:

  1. Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
  2. Prepare reports, presentations and correspondence accurately and swiftly.
  3. Provide administrative and clerical support to departments. 
  4. Coordinate arrangements, meetings and/or conferences as assigned.
  5. Schedule meetings and Compile, transcribe, and distribute minutes of meetings. 
  6. Answer and screen telephone calls and responsible to check, sort, and distribute incoming correspondence, including faxes and email.
  7. Compile, proofread and revise drafts of documents and reports.
  8. Daily record keeping and filing of documents.
  9. Operate and maintain office equipment.
  10. Professionally greet and receive guests and clients.
  11. Ensure efficient and effective administrative information and assistance.
  12. Manage and maintain executives' schedules.
  13. Supervise and train other clerical staff.
  14. Maintain contact lists.
  15. Coordinate and facilitate administrator’s and executive’s calendar to arrange appointments, meetings, and conferences.


Skills and Proficiencies:

  • Thorough understanding of clerical and secretarial principles.
  • Strong knowledge of databases and tracking systems.
  • High organizational skills.
  • Attention to detail and problem-solving skills.
  • Ability to multitask, prioritize, and manage time efficiently.
  • Ability to work under pressure and meet deadlines.
  • Brilliant written and verbal communication skills.
  • Proficient in Microsoft Office, and business communication software.

 

Qualifications:

  • Degree/Certificate in Business Administration or related.
  • Five years of experience in an executive support role.
  • Fluent English Language is essential for verbal and written communication.

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