تعلن International Committee of the Red Cross -ICRC في عمان - الاردن عن حاجتها الى محاسب
MAIN ACCOUNTABILITIES, DUTIES AND RESPONSIBILITIES
The ICRC is an equal opportunity employer and values diversity and is committed to creating an inclusive working environment.
Daily & Monthly Task
1. Management of Cash and Bank entries
- Checks the supporting documents against cash accounting entries and enter the transactions in the system in daily bases.
- Ensures that all sub-Delegations transactions are entered in the JD Edwards JDE twice a month.
- Reconcile daily cash statement with a cashier.
- Imputes all the Bank payments for suppliers that we have chosen not to register in the Address Book.
2. Management of Non cash entries
- Imputes adjusting entries which are done for the current period (e.g. private use of telephone / vehicles).
- Imputes all correcting entries which are concerning prior periods
3. Invoice management in JD Edwards JDE:
- Imputes invoices in JDE according to their typology, invoices of registered suppliers follow different steps in JDE:
- For non-supply chain invoices (without Purchasing Order PO) For supply chain invoices (with PO)
- Prepare financial documentation for sending to auditing
- Handles the filing procedures and mailing for auditing
Bank Payments:
- Rents of Premises and fuel for Premises and Offices.
- Printing and stationary invoices.
- Maintenance and refill of fire extinguishers.
- Maintenance & rental of Photocopiers.
- Custom Clearness & Transportation of Imports & Exports invoices.
- Fleet Department (fuel invoices).
- IT Department (Purchase and maintenance of IT materials)
- Welcome Department (Accommodations & Taxi Invoices).
- Operational invoices (Protection, Tracing, Economics Security, Health, Water & Habitat)
Check the Bank Statement regularly to ensure that the payments/withdrawal & Bank Charges have been correctly deducted. In case there is discrepancy, immediately reports to the Finance Responsible.
4. Balance sheet accounts management
- Prepares balance sheet accounts, balancing and reconciling accounts.
- Uses the “Reconciliation” application of JDE to reconcile ICRC bank accounts in all currencies, and to reconcile buffer accounts that must be off-set at each month end (supplier payable, PO payables, and other assets & other liabilities accounts).
- Follows up on outstanding orders that are open at each End of Mission EOM with the designated department (Purchasers, Supply Chain, Transport, LOG Support…etc.)
- Obtains justifications/approvals on long outstanding amounts after preparing an aging analysis on payables.
- Receives audit comments from audit unit (Fad Rev) on outstanding items, analyzing them, investigating the causes and process failures resulting the irregularities in accounts, taking actions to eliminate these cause (Coordination and investigation with LOG Support, raising tickets to communicate the issue to the responsible function.
- Finalizes report of reconciliation of all other assets & other liabilities accounts confirming the integrity of balances and justifying the differences with proof of investigation and results by account.
- Continuous follow ups on outstanding items throughout the month, to attempt to minimize differences at the end of month, proactively.
5. Inventory Accounting
- Prepares the monthly Reconciliation of accounts, investigate differences and send the reconciliation file 1st week of the month to the finance responsible according to audit unit instructions.
- Opens a wide investigation of differences that includes communications and consultations from various functions.
- Following up on the raised tickets about differences until the cases are all solved to eliminate the possibility of future differences taking place.
- Checks & Monitors buffer account and all expense accounts with Cost Centres and prepare the monthly reconciliation file and send it to the finance responsible 1st week of the month.
- Follows and consults the Finance and Administration F&A manual regularly to be up to date with changes at all times.
Reports:
- Responsible for sending the Vouchers with Purchasing orders PO to Log.
- Sends, upon the request of the Supplier, the breakdown of invoices regarding the Bank transfers done to their Bank Accounts.
- Responsible for sending any requested report
GENERAL DUTIES
- Be aware of the delegation’s objectives and activities
- Understand the three components of the Red Cross/Red Crescent Movement
- Apply the security rules at all times
- Respect and observe the staff regulations of the ICRC in Jordan.
- The employee may be asked to perform other duties not covered in this job description as well as to provide support to other departments when and if necessary.
PROFESSIONAL EXPERINCE AND EDUCATION REQUIRED
• Bachelor's degree or equivalent an asset.
• Fluent command of English
• Computer proficiency.
• 3-5 years' work experience in a similar field.
• Experience of international organizations an asset.
• knowledge of accounting software
Persons with disabilities are encouraged to apply