تعلن هيئة اجيال السلام عن حاجتها الى :
Finance Director
1. Purpose of the Position:
Reporting to the Chief Operations Officer, the Finance Director is responsible for leading the Finance Department to maintain financial accountability, transparency, and value for money for GFP and GFP Inc. finances, handling all financial transactions and bank accounts, keeping all financial records and maintaining all ledger accounts, bank reconciliations, and cash flow, completing audits and financial reports, to provide quality and timely financial information and to ensure compliance (by all Departments and recipients of GFP funds) with GFP’s and Donor/Partner’s policies and reporting requirements. The Director supervises the Staff in the Department to perform delegated tasks for these financial management responsibilities. In addition, the Director represents the Finance Department in the Senior Management Team and liaises with all Senior Managers to ensure smooth financial procedures and compliance whilst maximizing operational effectiveness.
2. Responsibilities:
- Leading Finance Department:
- representing the Department, contributing to Senior Management Team, guiding the department’s development, leading department meetings, and leading liaison between Departments and fostering positive and productive inter-Departmental relationships.
- guiding each staff member’s recruitment, induction, performance management, development, learning and improvement to ensure each takes on gradually increasing responsibilities with reducing supervision.
- Guiding the Senior Accountants in their supervision of the Accountants.
- Assigning different grants/programmes/functions to different Accountants for balanced workload
- Ensuring efficient and effective financial management for GFP and GFP Inc. finances in compliance with GFP and Donor/Partner policies and reporting requirements:
- setting policies and providing guidance and training to staff on financial management procedures and supporting documentation requirements to ensure compliance with GFP and Donor/Partner policies and reporting requirements;
- handling all financial transactions, ensuring value for money, and ensuring all necessary authorities have been obtained;
- sound cash management, taking action to reduce costs, invest funds;
- sound tax compliance, including for social security, income tax, withholding tax, sales tax
- sound payroll management, for salaries and benefits, and individual tax deductions;
- maintaining bank accounts, petty cash, credit card accounts, and all GFP and GFP Inc. funds;
- managing cash flow and generating interest income where possible;
- managing creditors and debtors;
- maintaining financial records and ledger accounts and bank reconciliations;
- producing and presenting financial management information to Senior Management Team;
- liaising with an independent Auditor (appointed by the General Assembly) for an annual audit to produce audited annual financial statements and recommendations for improved financial management;
- completing any additional audits and spot-checks required by Donors/Partners;
- ensuring quality, accuracy, and timeliness of all financial reports to Donors/Partners, including full supporting documentation;
- maintaining an up-to-date asset register of all capital assets and managing their depreciation and planned replacement; and
- conducting internal audit to assess Financial Management procedures and compliance.
- Supporting each Department in budget planning (based on knowledge of costs and on Donor/Partner policies and procurement requirements) including inputs into budgets for proposals to Donors/Partners.
- Supporting each Department in procurement, including maintenance of supplier’s database and the selection of preferred suppliers/contractors;
- Supporting all Departments in contracting with suppliers/contractors for goods/services.
- Liaising with Fundraising and Events staff as required, regarding requirements and invoice payments for GFP events, revenue generation events, and fundraising events.
- Supporting capacity-development of financial management of Local Partner Organisations and GFP locally registered entities and Satellite Offices.
- Supporting the COO with financial risk management.
- Performs any other duties as per guidance.
3. Key Results Areas:
- Leadership and development of Finance Department
- Annual Budget Preparation and Budget Monthly Monitoring
- Completion of Accounts, Audited Financial Statements and Tax filings
- Development of Financial Management information for Board, SMT and Staff
- Development of Financial compliance and reporting to Donors
- Performance in external donor audits and spot-checks
- Performance in Internal Audits
- Continuous learning, process adjustment and improvement
- Personal development
4. Generations For Peace Values:
- Leadership: demonstrating personal leadership and fostering leadership in others.
- Respect & Tolerance: showing respect and tolerance for all Staff, Donors and Partners, Delegates and Pioneers, suppliers and contractors.
- Empowerment & Teamwork: supporting Senior Management Team, other Staff, Delegates and Pioneers, and Satellite Offices with positive participation in teamwork.
- Responsibility: demonstrating and encouraging responsibility, accountability and transparency, professionalism, care and diligence in respect of all people and property, and the brand and reputation of the organisation; seeking quality, effectiveness, sustainability, efficiency and good value for money; to maximise positive impact whilst minimising risk.
5. Education, Qualifications, Competences, Skills Required:
Essential:
- University bachelor’s degree essential, in accounting, finance, business management or administration.
- At least Twelve years’ experience in business accounting and financial administration, budget planning, keeping accounts, monthly and annual financial statements and bank reconciliation.
- At least five years’ professional experience in NGOs, must include international experience.
- Experience in writing financial manuals, policies and procedures.
- Very good experience in ERP systems and its implementation / development.
- Experience managing cashflow, creditors and debtors.
- Excellent computer skills (documents/spreadsheets/databases/presentations/calendars/email).
- Excellent spoken and written English and Arabic.
- Demonstrated knowledge and passion for global current affairs, conflict resolution and peace building, and international development.
Preferred:
- Post-graduate Degree / Professional Qualifications in Finance/Accounting/Management/Human Resource Management
- CMA Part 1 and Part 2
- Experience in human resource management.
- Experience in project management.
- Experience in legal contracts, non-profit legal structures
** Candidates are encouraged to apply before the deadline (18 June 2022).
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