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الرئيسية جميع الوظائف

وظائف شاغرة لدى منظمة اكتد الفرنسية في الاردن



تعلن منظمة اكتد الفرنسية عن توفر الشاغر التالي في الاردن 

Project Assistant - Waste to Positive Energy

Job Purpose

The Project Assistant provides direct support to the project team in the preparation and delivery of project activities, including the complaints mechanism, dialogue forums, and post-employment referrals and grants for CfW beneficiaries. The Project Assistant supports the Project Officer / Manager in their engagement with the Finance, Logistics, Admin, Transparency, and Security (FLATS) departments, to ensure the smooth implementation of the project.
 Project details
As part of GIZ’s Waste to Positive Energy program running since 2015, GIZ has collaborated with various municipalities to improve solid waste management practices and promote recycling. The project aims at strengthening the resilience of civil society and local institutions, while creating income generating opportunities for vulnerable Jordanians and Syrian refugees involved in labor intensive material recovery and processing activities. The project aims to a positive impact on the environment and health of municipal residents, while reducing social tension between Jordanians and Syrian refugees that are jointly engaged in all project activities. In order to support GIZ’s WtPE program with a strong accountability mechanism throughout 2020, ACTED proposes to implement the following activities in 6 municipalities across Mafraq (Mafraq, Um Al Jimal, Za’atari & Manshieh, Rahab, and Kahlidiyah municipalities) and Zarqa (Azraq municipality) Governorates:
  1. Complaints mechanism, comprising a confidential phone line, spot checks, complaints boxes, and in-person walk-in hours, through a mobile helpdesk
  2. Monthly Dialogue Forums in each municipality, ensuring participation of host community and Syrian refugees and raising awareness on recycling systems and waste disposal. The dialogue platforms serve as a common and inclusive space for exchange among different community groups and are meant to strengthen awareness of resource-efficient waste management and its importance to health and hygiene
  3. Post-employment referrals, where interested beneficiaries will be referred to other GIZ projects in the target locations as well as to ILO employment centers for further employment counselling and support
  4. Post-employment grants, where ACTED will encourage beneficiaries employed by Mafraq municipality with potential entrepreneurial skills to maximise their potential and provide them with the opportunity to establish a micro-business

The project will target 280 beneficiaries through the Complaints Response Mechanism and 20 groups, each comprising 20 members, through the dialogue forums. ACTED will work with 6 municipalities in Mafraq and Zarqa governorates, and at least 1 community based organisation (CBO) in Mafraq. This project will require a high degree of coordination and external engagement by the project team in order to be implemented effectively, building good working relationships with all stakeholders.
Objectives:
Ensure the smooth delivery of project activities through the direct support of the project team in respect to Finance, Logistics, Admin, Transparency, and Security (FLATS) as directed by line manager.

Core Duties and Responsibilities:
  1. Support ACTED / GIZ Dialogue Forums
  2. Support ACTED / GIZ Helpdesks in selected municipalities
  3. Support ACTED / GIZ Self-Employment Grants
  4. Any other reasonable duties, as requested by line manager
Community Dialogue Forums:
  1. Monitor the preparation of dialogue forum materials, and ensure that all materials are properly tracked and catalogued on the ACTED server
  2. Monitor the submission of dialogue forums reports, and ensure that all reports are properly tracked and catalogued on the ACTED server
  3. Facilitate and track payments to team leaders, forum participants, and forum hosts (e.g. schools, community groups) in accordance with ACTED and GIZ SOPs
  4. Ensure that the names and contact details of team leaders, forum participants, and forum hosts are well documented and updated as needed – supporting the PM to maintain a master database for the project
  5. Support the Project Officer / Manager in the preparation and validation of official documentation for the dialogue forums (e.g. MOUs with municipalities)  
  6. Support the Project Officer / Manager in all Finance, Logistics, Admin, Transparency, and Security (FLATS) duties related to the dialogue forums
  7. Maintain positive working relationships with community team leaders and dialogue forum hosts (e.g. schools, community groups, businesses, religious groups) throughout the project cycle
  8. Participate in the monthly project recap sessions, to discuss project progress, address potential bottlenecks and define lessons learned that will have a positive impact on the future implementation

ACTED / GIZ Helpdesks:
  1. Support the Project Officer to organize all equipment and materials for the helpdesks, in coordination with ACTED field monitors
  2. Support the Project Officer / Manager in all FLATS duties related to the helpdesks
  3. Facilitate payments to helpdesk hosts (e.g. CBOs) in accordance with ACTED and/or GIZ SOPs
  4. Comply with ACTED Data Protection Policy in the operation of the helpdesks
  5. Maintain positive working relationships with helpdesk hosts (e.g. community based organisations) and report any problems to line manager in a timely manner
Self-Employment Grants
  1. Support the PO to organise the skills assessment to be undertaken with CfW beneficiaries
  2. Ensure that completed skills assessments are properly registered and filed
  3. Support the Project Officer / Manager to organise the two-day skills trainings
  4. Monitor the submission of beneficiary business plans and ensure that all plans are properly registered and filed
  5. Support the Project Officer / Manager to monitor the distribution of small grants to beneficiaries, and to ensure that the proper paperwork (e.g. sub-grant agreements) is in place
  6. Coordinate with the finance department to ensure that beneficiary expenses under the small grants are well documented and accounted for
  7. Support the PO to ensure that all project reports, in respect to the grants, are tracked and filed to ensure (and demonstrate) compliance with the sub-grant agreements  
General duties / responsibilities 

  1. Provide regular and timely updates on progress and challenges to the PM/Officer
  2. Support the Project Officer to ensure that project records and documents, in particular documents that prove completion of activities (e.g. beneficiary lists, donation certificates, attendance sheets, etc.) are adequately prepared, compiled and filed according to ACTED procedures and donor specific procedures
  3. Participate in communication activities through the regular collection of pictures and stories related to project activities
  4. Operate following the “do no harm principles” in order to ensure project activities are safe for communities
  5. Collect and apply appropriate lessons learned and best practices to current projects, and ensure these lessons learnt are pro-actively shared with supervisor, the AMEU and other team members to apply them in future project development processes.
  6. Adhere to the project communication strategy with communities so that factual, objective and actionable information is provided to project stakeholders
  7. Help to ensure project stakeholders are empowered to participate throughout the project cycle, and report any challenges / issues to line manager
  8. Support the inclusion of the people with specific needs (PwSN) in the project wherever possible, in coordination with the PM and ACTED inclusion focal point
  9. Participate in regular project team meetings, in Amman, Mafraq and the governorates as requested by line manager
  10. Identify and refer unmet beneficiary needs to other relevant actors, through ACTED referral mechanism, in coordination with PO and Accountability Officer
  11. Help to ensure that project stakeholders have a good image of ACTED, thus increasing the acceptance of ACTED’s presence and activities in the project implementation area
  12. Adhere to ACTED security procedures at all times
  13. Cooperate with ACTED AMEU to ensure that all project activities, including dialogue forums, are well monitored according to the agreed AME framework

Qualifications and experience 
  • 2-3 years of relevant experience, preferably with national / international NGO
  • College educated, preferably in a related field
  • Contextual knowledge and understanding of the project areas
  • Experience working with local authorities and CBOs
  • Good report writing skills in Arabic and preferably English
  • Excellent verbal and written communication skills
  • Good coordination and administrative skills are required for this position
  • Familiar with Microsoft Office, especially Word, Excel and Outlook (MS Exchange)
  • Ability to travel to project areas on a daily basis, from office base
additional information
  • This position will be based in Mafraq with some travel to ACTED Amman Office and field sites, as requested
  • Expected start date is Sunday 2nd February 2020

الأقسام

أخر المواضيع من قسم : جميع الوظائف




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