Flat6Labs Amman Office Manager is responsible for the organization and coordination of the accelerator’s administrative operations, procedures and resources to facilitate organizational effectiveness and efficiency.
Main Responsibilities:
- Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff.
- Allocation of resources to enable task performance.
- Assist in bookkeeping, invoicing and accounting support tasks.
- Coordinate office staff activities to ensure maximum efficiency.
- Manage office setup process, sourcing quotations from vendors and suppliers.
- Manage office budget, purchase orders and procurements.
- Evaluate and manage staff performance.
- Recruit and select office staff.
- Assist in organizing internal events and sessions held at office.
- Coach and discipline office staff.
- Design and implement filing systems
- Ensure filing systems are maintained and current.
- Manage communication outlets of the office, like: Fax, phone calls, etc..
- Manage office time sheets and shared resources.
- Establish procedures for record keeping.
- Ensure security and confidentiality of data.
- Ensure office policies and procedures are being adhered to.
- Implement procedural and policy changes to improve operational efficiency.
- Prepare operational reports and schedules to ensure efficiency.
- Monitor and maintain office supplies inventory.
- Review and approve office supply acquisitions & purchases.
- Maintain a safe and secure working environment.
- Manage internal staff relations.
- Manage personnel files and make sure they are up to date and secured.
Requirements:
- A least 3 years experience of office management, administration or other related field.
- Knowledge of accounting, data and administrative management practices and procedures
- Knowledge of clerical practices and procedures
- Knowledge of human resources management practices and procedures
- Very good computer & Internet skills
- Excellent English skills
- Good Knowledge of office & email software packages
- Excellent communication skills
- Problem analysis and assessment
- Judgment, problem solving and decision making
- Planning and organizing
- Attention to detail and high level of accuracy
- Professionalism
Benefits:
- Engage in the buzzing startup community across the region.
- Work in an environment supporting creativity and proactivity.
- Competitive salary.
- Social and medical insurance.