تعلن هيئة اجيال السلام في الاردن عن توفر الشواغر التالية :
1- Support Services Assistant
1. Purpose of the position:
The Support Services Assistant is responsible for providing support in order to ensure that municipal services are provided in an effective and efficient manner with performing a variety of associated administrative, staff support, tracking equipment and supplies needs; coordinates and facilitates meetings as appropriate. In addition to providing assistance to procurement, logistics, human resource and events support. Also supports in receptionist duties when receptionist is absent.
2. Responsibilities:
Administration:
- Coordinate Services Unit and Logistics Unit daily operations.
- Coordinate Buildings maintenance when needed.
- Assist in transportation requests for staff members and guests including the transportation log and GPS for GFP vehicles.
- Check invoices related to all suppliers and prepare payment requests, receipt vouchers and matrixes respectively.
- Monitor regular office supplies and stationery and refill on time manner.
- Perform data-entry, documentation, tasks and maintain spreadsheets, translation of documents from English to Arabic and Arabic to English printing and filling duties
- Maintain and update Anti Money-Laundering and Anti-Terrorism Watchlist checks.
- Provide general administration support for all GFP departments.
- Support in work permits and residency for international staff.
- Handle mobile invoices for GFP Staff and prepare the monthly deduction sheet.
- Lead responsibility for shipments, invoices and payments.
- Handle info email and make sure to forward the emails correctly.
- Maintain and update Electricity and Water bills sheet and file and scan on monthly basis.
- Support administrative work as directed by the Senior Admin and Procurement Officer.
- Assist in the preparation and implementation of financial processes as needed.
- Assist in ensuring proper functioning of travel systems and procedures, including transportation and accommodation arrangements, service provider (travel agent, hotels & car service) management, application and approval mechanisms, payment of services, and tracking staff travel movements (arrivals/departures).
- Assist the process of issuing visas, travel, accommodation, and schedules and itineraries.
- Cover for Receptionist and clerical duties when needed.
- Performs any other duties as per guidance.
Procurement & Logistics:
- Support in filling forms and templates for any procurement process.
- Support in preparing and issuing procurement contracts and long-term agreement.
- Maintain proper documentation of all procurement process and update procurement tracking accordingly.
- Help with administration of Procurement files and relevant documents, including the filing of documents physically and electronically.
- Assist in the coordination of delivery between supplier and GFP
- Help in preparing price quotations and letters as directed by the Senior Events and Marketing Officer.
- Performs any other duties as per guidance.
Events Management:
- Support in the preparation for any event related to GFP.
- Assist in organizing the hosting of meetings, training, events; including but not limited to the coordination of venue, supplies, meals, ...etc.
- Help in Liaising with Communications Department to coordinate cross functional tasks in GFP events.
- Support the Senior Events and Marketing Officer in protocol arrangements for VIP visitors to GFP HQ.
- Contributing and brainstorming ideas in support of all GFP premises events
- Performs any other duties as per guidance.
Human Resource Management:
- Support in calling candidates to fill applications, conduct interviews or tests.
- File, scan and archive human resource related documents
- Maintain and update employee personnel file
- Performs any other duties as per guidance
Key Results Areas:
- Maintaining and updating transportation log on daily basis and GPS data for all GFP vehicles and update it on weekly basis.
- Handle mobile invoices for GFP Staff and Prepare the monthly deduction sheet.
- Support the administrative officer in work permits and residency for international staff.
- Check invoices related to all suppliers and prepare payment requests, receipt vouchers and matrixes respectively.
- Status of updating of Salesforce and Watchlist databases.
- Provide procurement and logistics support for all GFP Programmes and Events.
- Provide general administration support for all GFP Programmes and departments.
- Personal Development, Continuous learning and improvement
4. Generations For Peace Values:
- Leadership: demonstrating leadership and fostering leadership in others, both within the Programmes Department and with Delegates and Pioneers in the field.
- Respect & Tolerance: showing respect and tolerance for all, within the Programmes Department, within the wider GFP office, with Programme Partners, and with Delegates and Pioneers in the field.
- Empowerment & Teamwork: supporting Programmes Department members and Delegates and Pioneers in the field, through proactive delegation skills and coaching and guidance to empower them and encourage creativity, use of initiative, and positive participation in teamwork.
- Responsibility: demonstrating and encouraging responsibility, accountability and transparency, professionalism, care and diligence in respect of all people and property, and the brand and reputation of the organisation; seeking quality, effectiveness, sustainability, efficiency and good value for money; to maximise positive impact whilst minimising risk.
5. Education, Qualifications, Competences, Skills Required:
Essential:
- University bachelor’s degree essential, preferably in a relevant discipline.
- At least 2 years’ professional experience in Administration, Procurements and Events.
- Excellent spoken and written English.
- Experience of working in a team and under pressure.
- Good computer skills (documents/spreadsheets/databases/presentations/calendars/email).
- Ability to plan and organize and work in a systematic and organized manner.
- Detailed oriented and Ability to priorities competing demands.
- Strong team player with high team spirit and positive attitude.
- Flexibility under pressure and in response to changing needs.
- Initiative, stress tolerance and reliable.
- Ability to build relationships quickly with a wide variety of people, both internally and externally
Preferred:
- Experience in translation English to Arabic and Arabic to English.
- Previous INGO experience is preferred
*Candidates are encouraged to apply before the deadline. (Sunday 25-Oct)
2- Monitoring, Evaluation, Accountability and Learning Officer (MEAL Officer)
1. Purpose of the Position:
Reporting to, guided and directed by the MEAL Manager, the MEAL Officer will be responsible for:
- supporting, in coordination with GFPI’s assigned Officer, creation/design of high-quality innovative quantitative and qualitative MEAL frameworks and tools.
- the review, validating, storing, analysis and presentation/visualisation of M&E quantitative and qualitative data collected by Programmes Department.
- supporting the design of M&E frameworks and log frames for GFP Donor Grant Proposals.
- delivering, on-site, off-site and online MEAL-related workshops and trainings for internal and external GFP audiences.
- providing technical support to each Programmes team, who have lead responsibility for conducting their Programme Evaluations and donor reporting.
- supporting institutional learning activities.
2. Responsibilities:
Reporting to, guided and directed by the MEAL Manager, the MEAL Officer is:
- Monitoring and Evaluating all GFP Programmes by:
- supporting, the creation and design of innovative quantitative and qualitative M&E frameworks and tools for GFP peacebuilding interventions, intended to project GFP as a leader in grass roots participatory M&E of peacebuilding programming
- providing technical support to each Programmes team, who have lead responsibility for the implementation of compulsory GFP M&E processes in all Programmes, whether GFP- or donor-funded, thereby strengthening Programmes’ implementation and quality
- providing technical support and mentoring to Programmes Staff on applying the compulsory GFP processes, such as quantitative baseline/endline surveys and analysis; qualitative session monitoring, learning and reflection; and qualitative Participatory Evaluation M&E processes and tools, in all Programmes, whether GFP- or donor-funded, in ways which meet GFP as well as donor needs, requirements, and standards
- supporting on analysing effectiveness of M&E processes to meet GFP and donor needs, requirements, and standards, providing recommendations for adaptation/development of the M&E processes, and advising where donor requirements need to be (re)negotiated
- supporting the conceptualisation, log frames, post-approval adjustments, local capacity-building, monitoring & reporting components for all GFP’s ongoing and future grants, in ways which meet the Donor Grant Proposal requirements and desired GFP Programme interventions that are subject of Donor Grant Proposals.
- implementing and monitoring accountability initiatives including effective feedback mechanisms, and practices across the organisation.
- Delivering on Data Management and Analysis by:
- supporting the review, validating, storing, analysis and presentation/visualisation of M&E quantitative and qualitative data collected by Programmes Department, to ensure the accessibility, reliability, and timeliness of the data for GFP HQ and GFP volunteers
- supporting the review, validating, storing, analysis and presentation/visualisation of accountability and learning quantitative and qualitative data to ensure the accessibility, reliability, and timeliness of the data for GFP HQ and GFP volunteers
- providing support to ensure that GFP and donor data queries and information requests are addressed in an accurate and timely manner.
- Delivering on Reports, Communications and Proposals by:
- providing comprehensive M&E technical input to Programmes Staff into Programme Evaluations Reports and donor reports by combining baseline/endline data analysis, Participatory Evaluation findings including reflections and recommendations, any donor-required inputs, as well as any new GFP-designed frameworks, for and across all GFP Programmes
- Ensuring Quality Assurance and Learning
- supporting the development and implementation of quality assurance, accountability and learning frameworks within the Programmes Department through rigorous application of M&E and feedback processes across all Programmes
- Supporting Programmes Department’s major events, including direct training events (Camps, Advanced Trainings, Refresher Trainings, Refresher Workshops etc.)
- Any other delegated tasks by supervisor.
3. Key Results Areas:
- Monitoring and Evaluation: Compulsory GFP M&E processes in all Programmes, whether GFP- or donor-funded, applied to strengthen Programmes’ implementation and quality, and technical support and mentoring to Programmes Staff on applying these compulsory GFP processes provided in ways which meet GFP as well as donor needs, requirements, and standards
- Data Management and Analysis: Quantitative and qualitative MEAL data analyses prepared as delegated
- Reports, Communications and Proposals: Comprehensive M&E technical input into Programme Evaluations Reports and donor reports provided.
- Learning, Quality Assurance and Accountability: quality assurance, accountability and learning frameworks implemented within the Programmes Department through rigorous application of M&E and feedback processes across all Programmes.
- Administration: Project management, workload prioritisation and meeting deadlines. Individual continuous learning and improvement. Teamwork and contribution to the broader work of the organisation.
- Personal development: Track-record of continuous personal learning, competency development and growth established.
4. Generations For Peace Values:
- Leadership: demonstrating leadership and fostering leadership in others, within the Institutional Learning Department, Delegates and Pioneers in the field and other stakeholders.
- Respect & Tolerance: showing respect and tolerance for all, within the Institutional Learning Department, within the wider GFP office, with implementing partners, & with Delegates & Pioneers in the field.
- Empowerment & Teamwork: supporting Institutional Learning Department, Delegates and Pioneers in the field, through proactive delegation skills and coaching and guidance to empower them and encourage creativity, use of initiative, and positive participation in teamwork.
- Responsibility: demonstrating and encouraging responsibility, accountability and transparency, professionalism, care and diligence in respect of all people and property, and the brand and reputation of the organisation; seeking quality, effectiveness, sustainability, efficiency and good value for money; to maximise positive impact whilst minimising risk
5. Education, Qualifications, Competences, Skills Required:
Essential:
- University bachelor’s degree essential in a relevant discipline
- At least two years’ relevant professional experience
- Experience volunteering in development / community work
- Experience in monitoring and evaluation
- Experience in programme design and coordination
- Experience in mentoring others
- Ability to evaluate technical information and provide analysis and recommendations
- Excellent communications skills, both consensus development and interpersonal; confidence and enthusiasm when communicating internally and externally in both formal and informal presentations
- Excellent spoken and written English, and in particular top-quality written English communications
- Excellent spoken and written Arabic
- Excellent good analytical skills
- Technologically skilled (databases; documents; spreadsheets; surveys; presentations)
- Ability to analyse and deal with a huge amount of quantitative data.
- Ability to reflect, learn, and improve; having experience in using feedback processes for learning.
- Ability to lead projects and work independently; able to take initiative, think strategically and work creatively
- Ability to manage multiple concurrent priorities and work under pressure
- Ability to perform in a high-energy environment, with a flexible and enthusiastic approach to work, including the thoughtfulness to work effectively with others in a collaborative workplace; a "can do" attitude, and a willingness to "roll-up sleeves" and personally handle all aspects of position
- Ability to work in a multi-cultural team and context; having cultural sensitivity and understanding of different interpretations of communications approaches in different global, regional, and local contexts
- Strong interest in global current affairs, conflict resolution and peace building, and international development.
Preferred:
- Advanced Degree in a relevant discipline preferred
- Experience working internationally and in an international organisation
- Experience working in the field of peace building and conflict transformation
- Demonstrated knowledge of different theories of conflict transformation and social change
- Experience in community development and behaviour change
- Experience working with different age-groups (children, youth, adults) in different contexts
- Experience in different forms of evaluation, including participatory evaluation, participatory video, most significant change, is useful but not essential
*Candidates are encouraged to apply before the deadline. (Sunday 26-Oct)
3- Monitoring, Evaluation, Accountability and Learning Coordinator-MEAL Coordinator
1. Purpose of the Position:
Reporting to, guided and directed by the MEAL Manager, the MEAL Co-ordinator will be responsible for:
- Reviewing, validating, storing, analysis and presentation/visualisation of MEAL quantitative and qualitative data collected by Programmes Department;
- Supporting the delivery of on-site, off-site and online MEAL-related workshops and trainings for internal and external GFP audiences;
- Providing technical support to each Programmes team, who have lead responsibility for conducting their Programme Evaluations and donor reporting;
- Supporting institutional learning activities.
2. Responsibilities:
Reporting to, guided and directed by the MEAL Manager, the MEAL Co-ordinator is:
- Monitoring and Evaluating allocated GFP Programmes by:
- Providing technical support to each Programmes team, who have lead responsibility for the implementation of compulsory GFP MEAL processes in all Programmes, whether GFP- or donor-funded, thereby strengthening Programmes’ implementation and quality
- Providing technical support and mentoring to Programmes Staff on applying the compulsory GFP processes, such as quantitative baseline/endline surveys and analysis; qualitative session monitoring, learning and reflection; and qualitative Participatory Evaluation MEAL processes and tools, in all Programmes, whether GFP- or donor-funded, in ways which meet GFP as well as donor needs, requirements, and standards
- Supporting the conceptualisation, logframes, post-approval adjustments, local capacity-building, monitoring & reporting components for all GFP’s ongoing and future grants, in ways which meet the Donor Grant Proposal requirements and desired GFP Programme interventions that are subject of Donor Grant Proposals;
- Implementing accountability initiatives including effective feedback mechanisms, and practices across the organisation as assigned.
- Delivering on Data Management and Analysis by:
- Reviewing, validating, storing, analysis and presentation/visualisation of MEAL quantitative and qualitative data collected by Programmes Department, to ensure the accessibility, reliability, and timeliness of the data for GFP HQ and GFP volunteers
- Supporting the review, validating, storing, analysis and presentation/visualisation of accountability and learning quantitative and qualitative data to ensure the accessibility, reliability, and timeliness of the data for GFP HQ and GFP volunteers
- Delivering on Reports, Communications and Proposals by:
- Supporting the provision of MEAL technical input to Programmes Staff into Programme Evaluations Reports and donor reports by combining baseline/endline data analysis, Participatory Evaluation findings including reflections and recommendations, any donor-required inputs, as well as any new GFP-designed frameworks, for and across all GFP Programmes
- Ensuring Quality Assurance and Learning by:
- Supporting the implementation of quality assurance, accountability and learning frameworks within the Programmes Department through rigorous application of MEAL and feedback processes across all Programmes
- Supporting Programmes Department’s major events, including direct training events (Camps, Advanced Trainings, Refresher Trainings, Refresher Workshops etc.)
- Any other delegated tasks by supervisor
3. Key Results Areas:
- Monitoring and Evaluation: Compulsory GFP MEAL processes in all Programmes, whether GFP- or donor-funded, applied to strengthen Programmes’ implementation and quality, and technical support and mentoring to Programmes Staff on applying these compulsory GFP processes provided in ways which meet GFP as well as donor needs, requirements, and standards
- Data Management and Analysis: Quantitative and qualitative MEAL data analyses prepared as delegated
- Reports, Communications and Proposals: Comprehensive MEAL technical input into Programme Evaluations Reports and donor reports provided.
- Learning, Quality Assurance and Accountability: quality assurance, accountability and learning frameworks implemented within the Programmes Department through rigorous application of MEAL and feedback processes across all Programmes as assigned.
- Administration: Project management, workload prioritisation and meeting deadlines. Individual continuous learning and improvement. Administrative tasks, Teamwork and contribution to the broader work of the organisation.
- Personal development: Track-record of continuous personal learning, competency development and growth established
4. Generations For Peace Values:
- Leadership: demonstrating leadership and fostering leadership in others, within the Institutional Learning Department, Delegates and Pioneers in the field and other stakeholders.
- Respect & Tolerance: showing respect and tolerance for all, within the Institutional Learning Department, within the wider GFP office, with implementing partners, & with Delegates & Pioneers in the field.
- Empowerment & Teamwork: supporting Institutional Learning Department, Delegates and Pioneers in the field, through proactive delegation skills and coaching and guidance to empower them and encourage creativity, use of initiative, and positive participation in teamwork.
- Responsibility: demonstrating and encouraging responsibility, accountability and transparency, professionalism, care and diligence in respect of all people and property, and the brand and reputation of the organisation; seeking quality, effectiveness, sustainability, efficiency and good value for money; to maximise positive impact whilst minimising risk.
5. Education, Qualifications, Competences, Skills Required:
Essential:
- University bachelor’s degree essential in a relevant discipline
- At least one years’ relevant professional experience
- Experience volunteering in development / community work
- Experience in programme design and coordination
- Experience in mentoring others
- Ability to provide analysis and recommendations
- Excellent communications skills, both consensus development and interpersonal; confidence and enthusiasm when communicating internally and externally in both formal and informal presentations
- Excellent spoken and written English, and in particular top-quality written English communications
- Excellent spoken and written Arabic
- Excellent analytical skills
- Technologically skilled (databases; documents; spreadsheets; surveys; presentations)
- Ability to analyse and deal with a huge amount of quantitative data.
- Ability to reflect, learn, and improve; having experience in using feedback processes for learning.
- Ability to lead projects and work independently; able to take initiative, think strategically and work creatively
- Ability to manage multiple concurrent priorities and work under pressure
- Ability to perform in a high-energy environment, with a flexible and enthusiastic approach to work, including the thoughtfulness to work effectively with others in a collaborative workplace; a "can do" attitude, and a willingness to "roll-up sleeves" and personally handle all aspects of position
- Ability to work in a multi-cultural team and context; having cultural sensitivity and understanding of different interpretations of communications approaches in different global, regional, and local contexts
- Strong interest in global current affairs, conflict resolution and peace building, and international development.
Preferred:
- Advanced Degree in a relevant discipline preferred
- Experience working internationally and in an international organisation
- Experience working in the field of peacebuilding and conflict transformation
- Demonstrated knowledge of different theories of conflict transformation and social change
- Experience in community development and behaviour change
- Experience working with different age-groups (children, youth, adults) in different contexts.
- Experience in different forms of evaluation, including participatory evaluation, participatory video, most significant change, is useful but not essential.
*Candidates are encouraged to apply before the deadline. (Sunday 26-Oct)