Programmes Officer
Job Description and Requirements
Purpose of the Position:
Reporting to, guided and directed by Senior Programmes Officer, the Programmes Officer:
Supports on management of the assigned Programme(s);
Ensures positive communication with donors and partners;
Supports Senior Programme Officer on Programmes Department’s inputs to grant proposals, presentations and reports for/to donors and partners, as well as the presentations and reports to GFP Board/General Assembly, and others;
leads on the monitoring and evaluation of the programmes (with support from the Institutional Learning Team’s M&E staff in knowledge transfer, capacity-building and data analysis);
leads close coordination with the Communications Team on communications related to the programmes’ implementation, evaluation, and impact.
The Programmes Officer also actively liaises with the Institutional Learning Team and the rest of Programmes Department and takes part in the activities promoting and supporting horizontal learning across the Department.
Responsibilities:
Reporting to, guided and directed by the Senior Programme Officer, the Programmes Officer is:
Leading the Programmes Coordinator as assigned by the Senior Programme Officer, providing direct support, guidance, and mentoring to support their capacity and strengthen their effectiveness until such time they can, in accordance with the Organisational Ladder of Responsibility, take on direct responsibility for assigned tasks with minimal supervision
based on agreed mechanism used across HQ, sharing and exchanging ideas and best practices, and promoting and supporting horizontal learning across Programmes Department staff to foster continual learning and improvement of staff as well as of programmes and processes
Implementing the programme based on the Annual Plan and Budget, anticipated or scheduled programme cycles, and programmatic documentation including programmatic grids and designs, curriculum, programming framework, M&E frameworks, mentoring frameworks, and other learning and feedback materials by:
Assisting in management of annual plan including in its design, needs assessment, proposal writing, evaluation and reporting.
Providing recommendation for the selection of locations and Delegates for assigned Programme(s)
Assisting in budget preparation and expense management activities for the assigned programme
Ensuring smooth and timely execution of all aspects of programmatic activities, be it programme, communications, monitoring and evaluation or other activities.
Supporting the continued growth and innovation of assigned Programme(s), greater effectiveness and quality, and increased demonstration of impact and sustainability, as well as analyzing and troubleshooting programmes challenges
Continuously updating Programmes Database, in whatever required format, for assigned Programme(s)
Conducting in person site visits as part of programme monitoring and providing mentoring and support to volunteers/pioneers
Ensuring close coordination with the Institutional Learning Team’s M&E staff, execution of monitoring and evaluation processes in assigned Programme(s) through application of GFP and donor’s M&E frameworks/logframes, and sharing of quality information, data, feedback, and evidence from volunteers/community to HQ and vice versa through mentoring sessions, reporting, horizontal learning sessions, and other means specified in the course of assigned Programme(s) implementation and evaluation
Supporting the Senior Programme Officer and in coordination with Fundraising and Communications Department staff, on the development and stewardship of effective relationships/partnerships with each donor, commercial partner, and media partner supporting assigned Programme(s) in assigned country(s)
Ensuring regular flow, in a pre-agreed format, of high-quality information and evidence to feed communications needs, donor reporting as well as future donor prospecting
Providing inputs in, monthly reports to the Senior Programme Officer on priorities and progress of assigned Programme(s), any problems arising, and plans for continual innovation and growth
Providing inputs to the general briefings for staff and other audiences on assigned Programme(s)
Coordination of regular GFP staff and partner field visits
Leading the development of Programmes Department’s inputs to relevant proposals, presentations and reports for/to donors and partners, subject always to review and approval of the Senior Programme Officer
Support providing, in liaison with Delegates and Pioneers on one hand and Fundraising Department staff on the other, timely inputs into development of donor proposals and grant applications, specifically with regard to programmatic conceptualisation, budgeting, measuring logframes, post-approval adjustments, local capacity-building, monitoring and reporting components, to ensure high-quality proposals are submitted on time
Supporting Programmes Department’s role in delivery of various-type of trainings including Camps, Advanced Trainings, Specialised Trainings, Refresher Workshops, online trainings, etc.)
Any other delegated tasks as prescribed by supervisor
Key Results Areas:
Leadership, development and mentoring of assigned Programme(s) staff
Documented behavioural change impact of delivered programmes internationally
Documented quality of delivered Programme(s)’ implementation and adaptation
Cost-effectiveness and sustainability of activities in assigned Programme(s)
Development and completion of high-quality reporting documentation to donors and partners
Quality of evidence, information, and data provided for communications use
Quality of relationships with donors, partners, and Local Partner Organisations in assigned Programme(s)
Quality of programmes database for assigned Programme(s)
High-quality inputs into development of programme donor proposals and grant applications
Continuous personal learning, competency development, and growth
Generations For Peace Values:
Leadership: demonstrating leadership and fostering leadership in others, both within the Programmes Department and with Delegates and Pioneers in the field
Respect & Tolerance: showing respect and tolerance for all, within the Programmes Department, within the wider GFP office, with implementing partners, & with Delegates & Pioneers in the field
Empowerment & Teamwork: supporting Programmes Department members and Delegates and Pioneers in the field, through proactive delegation skills and coaching and guidance to empower them and encourage creativity, use of initiative, and positive participation in team work
Responsibility: demonstrating and encouraging responsibility, accountability and transparency, professionalism, care and diligence in respect of all people and property, and the brand and reputation of the organisation; seeking quality, effectiveness, sustainability, efficiency and good value for money; to maximise positive impact whilst minimising risk
Education, Qualifications, Competences, Skills Required:
Essential:
Jordanian Nationality
University Bachelor Degree essential, in a relevant discipline such as: Social Science, Social Change Theories, Humanitarian Science, Psychosocial Rehabilitation, Human Rights or Conflict Resolution.
At least three years professional experience in a related position/positions
Experience in leading a team of two members or more
Experience in managing volunteer-led community programmes
Experience in conflict transformation and peacebuilding programmes
Experience in programme design, implementation, monitoring and evaluation
Experience establishing and developing partnerships with organisations
Experience in training and facilitation
Experience in mentoring others
Experience in curriculum development
Experience of working in a multi-cultural team
Ability to manage multiple concurrent priorities and work under pressure
Ability to reflect, learn, and improve, and experience in using feedback processes for learning
Excellent computer skills (documents/spreadsheets/databases/presentations/calendars/email)
Excellent spoken and written English and Arabic, including written programme plans and reports
Interest in global current affairs, conflict and peace building and international development
Preferred:
Demonstrated knowledge of different theories of conflict transformation and social change
Experience in international development especially community development and behaviour change programming is useful but not essential
Experience in different forms of evaluation, including participatory evaluation, participatory video, most significant change, is useful but not essential
Experience in sport-based approaches to behaviour change is useful but not essential
Experience in arts-based approaches to behaviour change is useful but not essential
Experience in dialogue approaches for conflict transformation is useful but not essential
Experience in advocacy for community-led change is useful but not essential
Experience in event management is useful but not essential
Travel and experience working in other countries
Candidates are encouraged to apply before the deadline 5th of July 2021
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