Maersk Jordan W.L.L is Urgently looking for a Female Admin & Finance Officer.
Job Requirements:
- Greet and direct guests in a professional, friendly, hospitable manner.
- Admin contracts review and renewal:
- Ensure that contracts are reviewed and negotiated with vendors, and all contracts are renewed timely.
- Air ticket, hotel reservations and business letters:
- Proper hotel and air tickets options to be provided to the customers.
- Timely response to the requests.
- Ensure excellent service provided by travel agent and ensure timely update to country on the travel policy.
- Timely issuance of visas and requesting for bank GTEs when required.
- Preparation for invitation letters, visa arrangements for all visitors.
- Visitors Transportation arrangements. Airport pick up drop off
- Invoice receipt, scanning, payment run handling and chq handling:
- Ensuring that all invoices in system are stamped received.
- Ensuring all invoices is scanned timely.
- Payments run are processed and invoices attached to relevant chqs.
- Contact vendors timely to deliver/ receive their chqs and reconcile with FIN items which are not collected.
- Vendor Creation Process for all vendors as requested.
- Daily admin tasks and phones:
- Managing all daily admin tasks including office maintenance, cleanliness, stationery, kitchen supplies etc. and managing the daily schedule of PRO.
- Respond to customers and vendors queries and requests at the reception area.
- Preparation and coordination of all the company townhalls, meetings and events.
- Prepare the agenda and dates two weeks prior the town hall meeting requests with concerned parties for input and consolidate the presentation.
- Licenses, work permits, residences, car licenses and insurance renewal:
- Follow up with PRO on the renewal and issuance of licences and documentation for the entities.
- Coordinate the pick-up and delivery of express mail services (Aramex, etc.)
- Follow up on all claims related to the company Health Insurance, Distribute insurance forms
- Maintain proper filing process for all reception correspondences
- Prepare and maintain the company asset list for all company assets to control the inventory
- Petty Cash Process handling
- Manage to do monthly remittances from Capital bank. Help with bank access.
- Help FIN with all the bank related documents filling, sending, signing, etc
- Vendor Management process support.
- Travel Assistant for General Manager on Concur system.
- HR Support for JO.
- Docs Translation arrangements
- Customers Chqs Handling.
- Other tasks as deemed necessary
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